Excuse Note for School: How to Write a Letter to Your Child’s School in 2023

Hey there! We all know that life can sometimes throw unexpected curveballs, and as a parent, there may be times when your child needs to miss school due to illness, appointments, or other unforeseen circumstances. But fret not! In this article, we’ll walk you through the best ways to write an excuse note for school in 2023.

Whether you’re a seasoned pro or a newbie to the art of excuse note writing, we’ve got you covered with helpful tips and tricks to ensure your child’s absence is properly communicated to their school.

From understanding school policies to crafting a concise and effective note, we’ll provide practical guidance so you can confidently communicate with your child’s school administration. So, let’s dive in and master the art of writing an excuse note that gets the job done!

What is an Excuse Note for School?

An excuse note for school is a written document that explains a student’s absence or tardiness. It’s usually written by a parent or guardian and given to the school to notify them why the student could not attend school on a particular day or arrived late. Excuse notes can come in various forms, such as a handwritten note, an email, or a printed form provided by the school.

Typically, an excuse note should include essential details such as the student’s name, the date of absence or tardiness, the reason for the absence or tardiness, and the parent or guardian’s signature. The reason provided should be specific and valid, such as illness, a family emergency, a medical appointment, or a school-approved event. It’s important to be truthful and accurate in the excuse note to ensure that the school understands the reason for the absence or tardiness.

When writing an excuse note, it’s helpful to keep it concise and professional. It’s unnecessary to go into excessive detail, but providing enough information for the school to understand the situation is critical. It’s also important to follow the school’s policies and procedures for reporting absences or tardiness and submitting excuse notes, as different schools may have different requirements.

Open communication with the school is key when explaining absences or tardiness. By providing a well-written and legitimate excuse note, you can ensure that the school is aware of your child’s absence or tardiness and that they can properly update their records.

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What is an Excuse for Being Absent in School?

When it comes to being absent from school, various valid reasons can be used as excuses. The most common one is an illness, such as having a fever, flu, or other contagious conditions. In such cases, mentioning the specific illness in the excuse note and the date(s) of absence is important. Medical appointments, such as visits to the doctor, dentist, or therapist, are also legitimate reasons for being absent from school. It’s essential to include the appointment details, including the name of the healthcare provider and the reason for the visit.

In addition to illness and medical appointments, family emergencies can be valid excuses for missing school. These could include events such as a funeral, a serious illness or injury of a family member, or a natural disaster. When mentioning a family emergency in the excuse note, providing enough information to explain the situation can be helpful.

Some schools may also allow for excused absences due to religious observances, educational events, or school-approved activities, such as a field trip or a competition. It’s important to check with your school’s attendance policy to understand what qualifies as an excused absence and include relevant details in the excuse note.

Remember, being truthful and accurate in your excuse note is crucial. Schools appreciate open communication, and providing a legitimate reason for the absence will help ensure it is properly recorded and excused.

Who Should Write an Excuse Note for School?

When writing an excuse note for school, it’s important to have the right person do it. Generally, the person who should write an excuse note for school is a parent or guardian of the student who missed school due to illness, appointments, or other valid reasons.

You are legally responsible for your child’s attendance and education as a parent or guardian. Writing an excuse note shows that you take that responsibility seriously and provide a legitimate reason for your child’s absence. It’s important to provide accurate information in the note, such as the date of the absence, the reason for the absence, and your contact information.

In some cases, if the student is old enough, they may be able to write their excuse note with parental approval. However, checking your school’s policies is always best to ensure you follow their guidelines.

Remember, writing an excuse note is not about making up excuses or covering for unexcused absences. It’s about providing a valid reason for your child’s absence and maintaining open communication with your school. This helps to ensure that your child’s education remains a priority and they can make up any missed assignments or coursework.

So, as a general rule of thumb, parents or guardians should be the ones to write an excuse note for school, providing accurate and valid information to support the absence.

Who Should Write an Excuse Note for School for a Student?

Typically, a parent or guardian would be responsible for writing an excuse note for a student who needs to miss school. This is because they are the child’s legal guardians and are responsible for their welfare.

In some cases, a doctor or medical professional may also be required to write an excuse note if the absence is due to a medical condition.

It’s important to note that the excuse note should provide a valid reason for the absence and be written in a professional and respectful manner. This will ensure that the student’s absence is excused and that the school is aware of the reason for the absence.

Ultimately, the responsibility for writing the excuse note falls on the parents or guardians. Still, it’s always best to check with the school’s policies and procedures to ensure that you’re following the proper protocol.

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How to Write a Letter to Your Child’s School

Writing a letter to your child’s school can be useful for communicating with teachers, principals, and other school staff. It can express concerns, share information, or request a meeting. Here is a step-by-step guide on how to write a letter to your child’s school, including an example for each step:

Determine the Purpose of the Letter

The first step in writing a letter to your child’s school is determining the letter’s purpose. Do you want to express concern about your child’s progress? Do you want to request a meeting with a teacher or principal? Also, do you want to share information about your child’s medical needs? Once you have determined the letter’s purpose, you can proceed to the next step.


Dear Principal Smith,

I am writing to express my concern about my daughter Sarah’s progress in math. She struggles with some concepts, and I would like to discuss this with her teacher.

Write the Salutation

The salutation is the greeting at the beginning of the letter. It should be addressed to the appropriate person, such as the principal, teacher, or other school staff member. If you are unsure who to address the letter to, call the school office and ask.


Dear Mrs. Johnson,

State the Purpose of the Letter

In the opening paragraph of the letter, you should clearly state the purpose of the letter. This will help the recipient understand the reason for your communication and respond appropriately.


I am requesting a meeting with you to discuss my son’s progress in English class.

Provide Background Information

In the next paragraph, you can provide additional information that supports your purpose for writing the letter. This can include details about your child’s academic or social history, any concerns you have noticed, or other relevant information.


My son, Jack, has always been an enthusiastic reader, but I have noticed that he struggles with some of the more complex literary devices we have studied in class. I am concerned that this may impact his ability to keep up with the curriculum.

Make Your Request

If you are making a specific request, such as a meeting or a request for additional support, make this clear in the letter. Be specific about what you are asking for and when you want it to happen.


I would like to request a meeting with you at your earliest convenience to discuss Jack’s progress and explore any additional support available to him.

Close the Letter

In the final paragraph, you can summarize your request and express gratitude for the recipient’s time and attention.


Thank you for your attention to this matter. I look forward to hearing from you soon.

Sign the Letter

Sign the letter with your full name, contact information, phone number, and email address. This will allow the recipient to contact you easily if they need to follow up on your request.


Sarah Doe
(Phone number)

When writing a letter to your child’s school, it is important to communicate clearly and concisely. Following these steps, you can create a well-written and effective letter to help you achieve your goals.

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Tips to Write a Good Excuse Note for School

Here are some conversational tips to help you write a good excuse note for school:

  • Start with a friendly greeting: Begin your note with a friendly greeting acknowledging the teacher or staff member you are addressing. This sets a positive tone for the rest of the note and shows that you value their time and attention.
  • State the reason for the absence: Be clear and specific about why your child was absent. A clear explanation can help the school understand the situation and make any necessary accommodations, whether due to illness, a family emergency, or other reasons.
  • Express your apologies: Even if the absence was out of your control, it’s important to apologize for any inconvenience caused. This shows that you take your child’s education seriously and value their attendance at school.
  • Provide any necessary details: If there are any specific details that the school needs to know, such as when your child will be able to return to school or any medical needs, be sure to include them in your note.
  • Use a professional tone: While it’s important to be conversational, it’s also important to maintain a professional tone in your note. Avoid using overly casual language or slang, and proofread your note for spelling or grammatical errors.
  • Keep it brief: While you want to provide enough information to explain your child’s absence, it’s also important to keep your note brief and to the point. This makes it easier for the teacher or staff member to read and respond to your note promptly.
  • Be honest: Being honest about your child’s absence is important. Trying to make up an excuse or provide false information can damage your relationship with the school and ultimately harm your child’s education.
  • Follow school policies: Be sure to follow any school policies or procedures when submitting your excuse note. This may include submitting the note within a certain time frame or providing additional documentation for extended absences.
  • Be proactive: If your child has a chronic health condition or other issues that may cause frequent absences, consider contacting the school in advance to discuss any accommodations or support that may be needed. This can help minimize the impact of absences on your child’s education and ensure that they receive the support they need to succeed.
  • End with a thank you: Thank the teacher or staff member for their understanding and any accommodations they may have made. This shows that you appreciate their efforts and can help maintain a positive relationship with the school.


A good excuse note for school is important to support your child’s education. By following these tips, you can ensure that your note is clear, concise, and professional while conveying your concern for your child’s well-being and academic success. Whether your child is absent due to illness, a family emergency, or other reasons, writing a thoughtful and detailed excuse note can help keep them on track with their studies and maintain a positive relationship with their school. So the next time your child is absent from school, remember these tips and write a note that shows you care about their education.


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