How To Write A Thank You Email After Your Interview (Samples Attached)

How-To-Write-A-Thank-You-Email
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You’ve met with the recruiter, answered dozens of new questions, and asked a couple of your own before slamming the door. I nailed everything, there is nothing else to do isn’t it?

No! You missed something: A thank you email after your interview.

Check this out:

According to research, one out of every five hiring managers would dismiss an applicant because they did not submit a thank you letter. And, because 31% of job seekers don’t always send one (and 7% never do), simply sending a thank you email increases the likelihood of getting the job significantly.

The majority of job seekers dedicate a substantial amount of time and effort to developing a resume and interview preparation. Thank you emails after interviews are something that many people overlook. 

Although sending a thank you email after an interview isn’t “necessary,” it’s highly recommended to validate your interest in the position, showcase your strengths, and follow up on something from the interview.

It’s best to send the email within a few hours of the interview because hiring managers frequently make snap decisions, and you want to leave a good impression on them.

I will be showing you how to do so in this read.

What to Say in Your Thank You Email or Note After an Interview

Here are several simple tips that should be included in any thank-you note you send after an interview as well as some optional ideas:

Thank You Note Segment No1:

Thank the interviewer for his or her time and attention.

Remember, this is why you’re writing a thank-you note in the first place. Someone has taken time out of their day to get to know you and assess your suitability for a job. One of the most crucial elements of the note is a heartfelt thank you.

Thank You Note Segment No2:

Reiterate briefly why you’re interested in the job and why you’d be a good fit.

Ideally, you did a decent job explaining why you want the job and why you want to work for the company during the interview. Almost every interviewer is scouring for these qualities. In case there is any doubt, it’s always a good idea to restate these two points in your thank you note or letter.

Thank You Note Segment No 3:

Consider something you Find Fascinating or Helpful from the interview.

This indicates to your interviewer that you were paying attention, learning, and taking notes during the discussion. It’s necessary to engage with your interviewer during the interview, but you can also indicate that something struck a chord within you.

Thank You Note Segment No4.

Reconfirm to the interviewer that you are the right person for the job

Another thing you might as well have done during the interview was to explain why you are qualified for the job and how your qualifications or experience will help you get the job done.

It’s definitely worth including one line in your thank you note to remind them of your most important strengths and skills that will make you an excellent match for the job.

Common Thank You Note Mistakes (And How To Avoid Them)

 Before looking at the do’s and the don’t have it at the back of your mind that Small mistakes may have major consequences, particularly as the short message is the final impression you could give the hiring manager before taking a decision.

#1. Taking Forever to follow up with the interviewer

Why take so long in writing your thank-you letter if you want to get a work offer? Within 24 hours of your interview, you can give a thank-you message. Hiring managers make snap decisions, so try to ensure your thank you note reaches them before the window of opportunity closes.

Recommendation: you should not send your thank you email right after the interview. It might make you look desperate. Take your time to compose the letter and set a reminder if you think you might forget so soon.

#2. Don’t make any requests.

When writing a thank you note, remember why you’re writing it: to express gratitude. It’s important to realize that you don’t ask for anything else.

Making a request takes the focus away from your thank-you note and means that appreciation isn’t the true motive for your letter.

#3. Raising up salary and benefits issue

Even if you’re excited to hear how much money your potential work will cost, the thank you note is not the proper venue to bring up salaries and benefits. This is the time to express gratitude to the employer for their time and opportunity, not to inquire about the amount of money or your work payment structure.

 Recommendation: once you’ve received a work offer, you’ll have the ability to discuss your salary. Until then, remember to be grateful and enthusiastic.

#4. Don’t draw attention to your mistakes during the interview

If you made a mistake during the interview, it’s best not to bring it up again when trying to get the job.

A lengthy, repetitive email will have no effect on the outcome of the interview. Accept your losses, learn from your blunders, and move on to the next available job opportunity.

You may be tempted to justify or apologize for whatever took place. Instead, focus on your positive qualities and identify memorable interview moments if any comes by.

However, if your interview performance was clearly woeful and you’re clearly out of contention, you can stick to a simpler “thank you for your time” type letter.

#5. Keep it short and simple-Avoid writing long Paragraphs 

People are more willing to read emails with short, clear, and precise paragraphs than super long and dense emails. If you want to give your thank you letter some attention, make it super short and simple. You ain’t writing a novel.

Focus and thank the interviewee for the time and opportunity in the key areas of your conversation. No need to wander around. Keep it short, keep it short to the point.

Recommendation: Consider the word count to be within 100-200 words to say all you need to say. That’s a sentence or two each in approximately three paragraphs.

Also Read: What is the Role of a Loan Note?

Templates for Thank-You Emails After an Interview

Look through our customizable thank you notes after interview examples, pick one that best suits your position, fill in the blanks with the necessary info, and click “Send!”

The length, complexity, and formality of the interview thank you note examples below vary. Take a look at them and decide which one is best for you.

But keep in mind:

These samples thank you interview emails are given for informational purposes only. Don’t just copy and paste them. The more personalization you provide, the better!

For novices, a quick, brief thank you email will do the job.

SAMPLE 1:

SIMPLE AND SHORT THANK YOU LETTER

Hi, [insert name here],

It was such a pleasure meeting you today to talk about [the role you applied for] at [company name]. The position appears to be just what I’m looking for, and I believe that my expertise in/with [accounts receivable/Java programming/team management] will help me thrive in the position.

Please let me know if you have any additional questions that I can answer. Thank you for taking the time to speak with me to discuss this exciting opportunity.

Best regard,

[your given name]

You could try something like this in your thank-you email if you want to stand out a little more:

SAMPLE 2:

A More Formal Thank You Note

Subject: Thank you for your time and advice, [Interviewer’s Last Name] Mr./Ms.

Mr./Ms. [Interviewer’s Last Name], Dear Mr./Ms. [Interviewer’s Last Name],

I’d like to express my gratitude for taking the time to speak with me about [the job you’re applying for] with [Company Name] yesterday. It was truly inspiring to have such a deep conversation with someone who knows [the type of business practices you discussed] and to hear about your industry insights.

The information you provided about your upcoming projects reassured me that this job is a decent fit for my professional and personal interests, and one where I could make a significant contribution. Since [What makes the job interesting?], I’ve been extremely interested in learning about [specific details about the work the interviewer shared with you].

I was also thinking about what you said about [the upcoming challenge listed by your interviewers]. I discovered that [a brief explanation of how you solved a similar problem] in my current/previous role as [your current position].

You’ll find some links to my [rebranding work/website redesign] at the bottom of this email. 

Should you need any additional information from me that could assist with the decision-making process, feel free to contact me. I look forward to our call next week as discussed.

Once again, thank you.

Best regard,

[your given name]

For corporate roles, the above interview thank you note example is recommended.

It’s worth noting that this sample is more informative than the first. It can only be used after 45-minute in-depth interviews.

SAMPLE 3:

ROLL OUT 

Thank you for taking the time to talk with me today.

Send an email to:

Mr/Mrs X

Thank you for taking the time to interview me for the position of accounting manager at ABC Company. I appreciate you taking the time out of your busy schedule to consider me fit for this position.

However, after further consideration, I do not think it is the best fit for me right now. I’d like to withdraw my application as a result of this.

It was a pleasure to meet you and learn more about your company. Thank you again for your time and consideration, and I wish you luck in finding the right person for this role.

Sincerely,

Your name and contact details

  • Maybe, you eventually lost interest or became uninterested in the job, well, you might say what’s the point of sending a thank you mail? Why not let the hiring manager know that he/she isn’t wasting their time depending on a candidate who lost interest or went for a better offer somewhere else? Think about this.

Thank You After Interview Email “Best Practices”

PRO TIPS

  • Send the email as soon as possible after the interview.
  • In your language, be respectful and professional.
  • Highlight features of the work, business, environment, and strategic plan that you found fascinating. (You can use this opportunity to get a response to your email by saying, “I’d be interested in hearing what you think the company’s core values are.”
  • Mention your abilities and strengths that are most relevant to the job opportunity, as well as what you learned from the interview about the qualities the organization is looking for in the individual who is eventually chosen to fill the role

Conclusion

Showing gratitude even for the little things will never go out of style. A simple thank you note can do a whole more for you. This article compiles what you should write and not write in your thank you note.

References

  • CoporateFinanceInstitute – Thank You After Interview Email
  • CNBC – Yes, you really do have to send a thank-you note after a job interview—here’s why
  • Zety – Thank You Email After an Interview: 6 Sample Notes for All Jobs
  • TheInterviewGuys – How to Write a Thank You Email After Your Interview (Samples Included)

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