Life is too short to not have organizational skills. Imagine spending hours looking for something when you could have very easily put it at a place and found it with more ease.
Organizational skills make your life easier, and the hard days when they come, more manageable.
In your place of work, organizations’ skills can aid you in rising through the ranks and before you know it, they’ll see you as a leader.
For every minute spent organizing, an hour is earned.
Are you interested in organization skills? Wondering what they are and types of organizational skills?
We have put this article in place to help you through all of that. I hope you find it enlightening.
What are Organizational Skills
Organizational skills are any set of specific attributes that help a person plan and add structure to tasks, effectively.
Organizational skills are usually soft skills so you might not need any set training to gain them.
Most persons who possess organizational skills are mostly not aware that they have it until a situation for it shows itself.
It is usually said that the only difference between a mob and a trained army is organization. How organized you are, has a way of determining how you would be addressed.
Organizational skills are required in every sphere of a person’s life.
How to get Organizational Skills
Organizational skills most of the time are innate. They can also come as a form of on-the-job training. They can also be built up over time, using the tools you pick up in your day-to-day role.
If you want to be proactive, you can work on your organizational skills independently by taking an online course. There are a lot of options.
Most of which will help you work on everything from your time management and scheduling skills.
The majority of courses on offer can be taken completely online, meaning you can fit studying around your schedule.
There are even a number of free and discounted options, allowing you to get certified in organizational skills without a huge upfront cost.
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Why get Organizational Skills
The importance of organizational skills cannot be overemphasized. They are necessary skills that would help you to-
- Improve your workflow management
- Save time
- Reduce stress
- Provide structure
- Prevent conflict with team members
- Save money
- Improve efficiency
- Increase productivity
- Eliminate unnecessary ineffectiveness and enables individuals to efficiently perform essential job tasks.
- Essential Skills
- Having a clean and orderly work space. A cluttered work space invites disorder, which ultimately may negate work efficiency
- Organizing Thoughts. It is important to mentally be able to work effectively by organizing your thoughts. For instance, setting up a good work schedule enables you to not only organize your work projects, but also to organize how you will mentally manage your time and react to the stressful situations in the workplace.
Why is it important to include organizational skills in your resume?
Some of the reasons you should consider including organized skills in your resume are because it can show your employer that-
- Understand the importance of structure and productivity in the workplace
- You are capable of being organized and promoting organization on the job
- You have a professional attitude
- Be ready to take up more responsibility
- You are wise enough to know what really matters
- You recognize the importance of keeping things in place.
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How Long Does it take to acquire Organizational Skills?
The time it would take for you to fully learn organizational skills depends on you.
However, for the basic knowledge, it can take as small as a month but two years to fully master it. If you intend to get certifications, it could take anywhere between a 1-3years to acquire organizational skills.
Organizational skill classes online take between 6 months to a year. Organizational skills are really important. The earlier you start to learn them, the better.
How Do I Describe Organizational Skills in my Resume?
- The first step for you to take is to identify the organizational skills. Decide which would suit your resume and the job which you are about to apply for based on your experience and personality. Think about how you live out these skills in the workplace so you are ready to describe these talents to prospective employers on a resume.
- In describing your organizational skills in your resume, you must ensure that it suits your job description. It would be pointless for you to add an organizational skill which has nothing to do with the job you are applying for. If the job involves working with a team to complete projects, you can describe your project management skills.
- Use the organizational skills you have to describe yourself in your summary statement. Once you’ve identified key organizational skills that are important to your prospective job, use some of these skills to describe yourself in a summary statement at the beginning of your resume.
- Emphasize experiences where you used your organizational skills. This would make your employer more confident in employing you if you have listed out the experiences on your resume.
- Describe how you used organizational skills to accomplish tasks in your previous jobs. The organizational skills must have helped you in one way or another.
10 Best Skills to Aid your Organizational Skills
1. Time Management
This is a very important organizational skill that speaks volumes. Being able to manage your time effectively is vital to keeping everything else organized.
It can mean putting together a schedule, knowing how long a task may take and delivering work on time, or just learning how to prioritize your workload.
2. Project Planning
Closely linked to time management is project planning and both are big deals for organizational skills.
It is an organizational skill that has to do with a discipline relating to the completion of a project within a certain timeframe.
You must be able to make a statement of work, a resource list, a work breakdown structure, a project schedule, and a risk plan.
This could include making lists of tasks, goal setting, quality control procedures, and displaying exceptional communication skills to get the most.
3. Detail-Oriented Skills
You cannot have organizational skills without having the skill to pay attention to detail.
One of the key benefits of being well-organized is ensuring a higher quality of work and this comes down to having great attention to detensurech means tasks are completed thoroughly and with meticulous accuracy.
This goes down to ensuring there are no spelling or formatting errors.
4. Administrative Skills
To have organizational skills, you must have administrative skills. You must be able to work on tight deadlines, and have the ability to prioritize your tasks.
Some examples of organizational skills include diary management, setting up filing systems, reorganizing your desk make it more efficient, or even setting up automated reports to pull data without requiring additional time and effort.
It also has a few leadership qualities filtered in it.
5. Communication Skills
To be good at organizational skills, you must possess communication skills. You must be able to effectively pass information to the people you work with.
To give instructions to people and aid your organizational skills, you need your communication skills to be on point.
6. Setting Goals
In having good organizational skills, you must be able to develop an action plan designed in order to motivate and guide a person or group towards a goal.
The goal setting should be very deliberate and you must be able to always have a committed thought, emotion, and behavior towards attaining a goal.
7. Strategic Planning
This skill is a process in which organizational leaders determine their vision for the future as well as identify their goals and objectives for the organization.
You must be able to define your strategy or direction and decide on allocating resources to pursue this strategy.
In being good with organizational skills, you must be able to use strategic planning skills.
In being resourceful, you must be able to create useful and unique situations in challenging situations.
The skill of resourcefulness is highly important in your organizational skills. When you find creative solutions in tough situations, that is being resourceful.
Most of us multitask all the time without even giving it a second thought: writing an email and answering a co-worker’s question, checking a text while watching TV, exercising while listening to music, and so on.
In the workplace, leading one project or person at a time would be ideal, but normally, that is not standard.
Being able to juggle multiple tasks and complete all of them efficiently and effectively is a great organizational skill.
10. Flexibility and Adaptability
This has to do with being flexible about your workload, task urgency, deadlines, receiving feedback and constructive criticism.
Organizational change is constant and being resistant to change will not allow you to shine as a leader. Being adaptable is also of extreme importance.
You can become more flexible and adapt easily by doing your own research, reading articles, watching and presenting explainer videos, creating presentations, and asking colleagues any questions you have that they may be able to answer.
Yes. Ultimately, being a good organizer would go a long way in aiding the progress of your business.
Are you good at organizing and strategically planning things? Have you been given projects, and you successfully completed them on your own? Then you have good organizational skills.
You can do this by constantly practicing your skills.
Yes. Anyone can learn organizational skills.
Research has shown that the best way to learn organizational skills is through taking online classes.
Organizational skills aren’t limited to any particular industry.
You would be able to take them with you in any other position you apply for; making them highly valuable transferable skills you can hold on to for life.